Using Photos

How do I upload my photos?

You can upload your photos from three different locations. Community members who wish to upload photos can login and access our website at www.blossom-books.com. Once logged in:

  1. Photographers can upload via the "Upload Images" tab in the upper right-hand corner.
  2. Advisers and Editors can upload either from the Editor screen or from the Manage Photos page.

All uploaded photos will be placed in the left Unassigned Photos column. Advisers can then choose whether to approve the photos and add to the project for others to place on pages or delete the photos and not approve them for use in the project.

How do I create new folder categories to organize my photos?

To create a new folder category for Photos, Backgrounds, or Clipart:

  1. Click the "Add" button.
  2. Then create a category name (Dance, Basketball, etc.) and description.

When you highlight a folder category, all photos in that folder will appear on the right. The photos can be deleted or changed to a new folder from that point.

I'm receiving an "Out of Memory" error message when uploading photos. What does this mean, and how can I upload?

The "Out of Memory" error message appears if you're uploading more than 200 photos at a time, or uploading a smaller amount with larger individual file sizes. The error may also be caused by system and network connection problems, browser problems or incompatible files.

To continue uploading, reduce the number of photos being uploaded at one time. Clearing your browser's cache, history and cookies can also solve memory errors within your browser.

How do I delete a photo?

To delete a photo, drag it to the trash can on the Manage Photos page or choose the "Delete Photo" button from the editor when the image is selected.

To delete multiple images:

  1. Hold down the Ctrl and Shift buttons on your keyboard.
  2. Click to select the images you want to delete.
  3. Then drag them to the trash can.

Can I add other backgrounds or clipart?

Absolutely! You are able to create backgrounds, pages, and covers from other software, including InDesign and Photoshop, and add them easily as a background to import. Save the file as a .png, .jpg, .gif, or .tif, and upload in Manage Portraits as a background or clipart to be used within the software.

What file types do you recommend?

We recommend using .jpg, .gif, .png, or .tif files. If you have any other file types and you’d like to use them in your book but aren’t sure how ask a Design Specialist for help!

What are unassigned images?

Unassigned images are images uploaded by a Photographer (and soon the community!) that have not been approved by an Adviser for use in the book. Once the Adviser moves the images to a folder, they are available for everyone to use.

How do I upload images from my photographer portrait or PSPA CD?

To upload images from your Photographer portrait or PSPA CD:

  1. Log in to the Dashboard.
  2. The Adviser will choose the "Manage Portraits" tab in the top navigation.
  3. Two separate files will need to be uploaded, the index.txt file and then the image(s).
    1. To upload the index.txt file with all important data, click the "Import Index.txt" button.
    2. To upload photo files, click the "Import Portraits" button.

You can also download our helpful Uploading Guide here.

How do I upload my index.txt file?

To upload your index.txt file from your Photographer portrait or PSPA CD:

  1. Log in to the Dashboard.
  2. Go to the Manage Portraits page.
  3. Click on the "Import Index.txt" button. A pop-up box will appear.
  4. Choose the file and then click the "Import" button.

You can also download our helpful Uploading Guide here, or watch our video tutorial here.

How do I upload my portrait images?

To upload your portrait photos from your Photographer portrait or PSPA CD:

  1. Log in to the Dashboard.
  2. Go to the Manage Portraits page.
  3. Click on the "Import Portraits" button. A pop-up box will appear to choose the images to import.
  4. Either drag and drop the images into the pop-up box, or double click to browse images in your CD drive folder.
  5. After uploading your images, they will automatically be attributed to the correct student data information. A pop-up box will appear to choose the file and Import.

You can also download our helpful Uploading Guide here, or watch our video tutorial here.

How do I view the portrait CD data?

Go to the Manage Portraits page and choose from the following options: grade, teacher, or homeroom. You can also select if the record has an image or has already been included in a section. This is a great way to make sure all photos are used throughout the book!

You can also download our helpful Uploading Guide here.

How do I view an individual record?

To view individual records, double-click on the name in the record list returned using the filter sorting. This will allow changing of any information that was incorrect on your photographer CD. You can also upload new photos here if necessary. A pop-up box will appear to choose the file and import.

You can also download our helpful Uploading Guide here.

How do I add a new student or teacher record?

To add a new record (student, teacher, or other person data), click on Add Record button on the Manage Portraits page. A pop-up box will appear to choose the file and import. Please keep in mind that Priority 3 is designated for small student portraits, Priority 2 for Teacher’s Assistants, and Priority 3 for Teachers. You are free, however, to designate however you feel appropriate.

You can also download our helpful Uploading Guide here.

Do I have to regenerate the section after I change the person's name for it to be replaced on the page?

Yes, changing the name on the index file doesn't automatically regenerate the page, or automatically update the rich text element. The name will need to be changed on the page itself if the portrait record and photo section are already generated. All text on the pages themselves is editable.

How do I add uploaded photos and names to the book?

To Add a New Section: Choose "Add Section" on the "Manage Portrait Sections" tab of the Manage Portraits page.

To Create a New Portrait Section: Add a section name and choose the filters that apply to that section – grade, teacher, homeroom (if needed), and the page on which the section should begin. You can also choose a template based on the number of portraits and length of your section. To save the section, choose "Save". To save the section and automatically generate to the book (replacing all content on pages), choose "Save and Generate". If choosing "Save", when the sections are ready to insert, you can return to this page and choose "Add to Book". A pop-up box will appear to choose the file and import.

IMPORTANT: For thumbnails to generate in your ladder and update pages, you’ll need to enter the editor for each page and Save within the editor.

You can choose to re-generate pages at any time. Any additional backgrounds, text, or photos that have already been added to the page will remain

You can also download our helpful Uploading Guide here, or watch our video tutorial here.

What should I do if I have no PSPA CD?

If you have no PSPA CD, you can still upload photos under the "Manage Photos" category, and add to the book by placing the photo and the name caption on a page within the editor. To better align your images, we recommend utilizing the Grid!